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Home/Tools/Quote Generator

Free Quote Generator

Create professional quotations with VAT for your South African business. Download as PDF instantly. No signup required.

VAT Compliant

Automatic 15% VAT calculation per item

Instant PDF

Download or print in one click

No Signup

Completely free, no account needed

1Your Company Details

Leave blank if not VAT-registered. VAT will not be added.

2Client Details

3Quote Details

4Line Items

Item 1
Line total: R 0,00

5Discount & Notes

Quote Summary

SubtotalR 0,00
TOTALR 0,00

Quote Preview

Your Company Name
QUOTATION
#QUO-001
Quote To
Client Name
Quote Details
Date:30 March 2026Valid Until:29 April 2026
DescriptionQtyUnit PriceAmount
Item description1R 0,00R 0,00
SubtotalR 0,00
TOTALR 0,00
Notes / Terms:
Payment terms: 30 days from invoice date.
Generated by Accounter.co.za — This quotation is computer generated.

How to Create a Professional Quotation in South Africa

To create a professional quotation in South Africa, include your business name, address, and contact details at the top. Add a unique quote number and the date, along with a clear validity period (typically 30 days). List the client's name and address, then provide a detailed breakdown of all items or services with quantities and unit prices. If your business is VAT-registered, add 15% VAT to applicable items and display your VAT registration number. Include a subtotal, any discounts, the VAT amount, and the final total. End with clear payment terms and conditions. A well-structured quotation helps win business and protects both parties.

Quote Generator — FAQ

Common questions about quotations for South African businesses

A professional quotation should include your company name, address, and contact details; the client's name and address; a unique quote number and date; the validity period; a detailed list of items or services with quantities and unit prices; subtotal, any applicable discount, VAT (if VAT-registered), and the total amount; as well as payment terms and conditions.
A quotation is generally not legally binding unless it is accepted in writing by the client. Once accepted, it can form part of a contract. It is essentially an offer that becomes binding upon acceptance. Always state the validity period to limit your exposure to price changes.
Only if your business is registered for VAT with SARS. VAT-registered businesses must charge VAT at the standard rate (currently 15%) on taxable supplies. Your VAT registration number must appear on the quotation. If you are not VAT-registered, do not charge or show VAT.
A quotation is issued before work begins — it is an estimate or offer of pricing for goods or services. An invoice is issued after the work is completed or goods are delivered — it is a request for payment. A quote can become the basis for an invoice once the client accepts it.
In South Africa, quotations are typically valid for 30 days, though this depends on your industry and the volatility of your costs. Always clearly state the validity period on the quotation. For industries with fluctuating prices (e.g., construction materials), shorter validity periods of 7–14 days are common.

Need to Send Quotes Regularly?

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