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UI-19 Form: What It Is and How Employers Submit It

The UI-19 is the employer's declaration of employee information to the Unemployment Insurance Fund: it reports each employee's remuneration, new appointments and terminations, and the form states it is due by the seventh day of each month for the previous month. The official form is published on labour.gov.za (see UI-19, gazetted 4 November 2019).

By Morné Kruger, Founder & SA Tax Editor. Last reviewed 2026-11-04.

What the UI-19 Is

The UI-19 is headed "Employers Declaration of Employees for the month" and is issued under the Unemployment Insurance Act 63 of 2001 as amended. It cites section 56(1 and 3) of the Act read with regulation 13(1 and 2) as the basis for the information employers must supply.

The Department of Employment and Labour describes it as the form employers use to submit particulars of their workers to the Fund's database, so the Fund can process a worker's application quickly if the person later becomes unemployed. The same guide says all employers must declare on a monthly basis, including employers who pay their UIF contributions through SARS (see our UIF glossary entry for the contribution rules).

The printed form says an employer must, by the seventh day of each month, inform the Commissioner of the previous month's employer contact details and employee remuneration details, including new appointments and terminations of service.

What You Declare on the Form

Information requested on the gazetted UI-19
SectionWhat the form asks for
Employer detailsUIF employer reference number, PAYE reference number (if registered with SARS), trading name, addresses, company registration number, contact details and the authorised person.
Employee identitySurname, initials and identity document number for each employee.
RemunerationTotal (gross) remuneration paid to the employee for the month. The form notes that remuneration means actual basic salary plus payment in kind, and that weekly wages are converted to a monthly figure (weekly wages x 52/12).
Hours workedActual hours worked during the month (the form marks this as applicable to commercial employers).
Employment datesCommencement date of employment and, where the employment ended, the termination date.
Reason for terminationA numbered code from the list printed on the form, such as 6 (resigned), 11 (retrenched/staff reduction), 14 (business closed) or 15 (death of domestic employer).
Contributor statusWhether the employee is a contributor, and if not, a reason code (for example 1: temporary employees working less than 24 hours per month).
DeclarationThe employer declares the information is true and correct, and the form states it is an offence to make a false statement.

How to Complete and Submit It

  1. 1

    Have your UIF employer reference number ready

    The form asks for it in the employer details. If you are not yet registered, see our guide to UIF registration for employers.
  2. 2

    List each employee for the month

    Include the identity number, gross remuneration and hours worked. Add the commencement date for new appointments and the termination date and reason code where service ended.
  3. 3

    Declare and sign

    The employer declares the information is true and correct. The form states that making a false statement is an offence.
  4. 4

    Submit by the 7th

    The uFiling page on declaring and paying says returns must be submitted no later than the 7th of each month for the preceding month, and encourages employers to submit online. The printed form also lists fax numbers and says it can be handed in at the nearest UIF branch; older Department material also mentions email, so confirm current channels with the UIF contact centre (0800 030 007, weekdays 07:30 to 16:00 per uFiling).

Where to Get the Official Form

Download the UI-19 only from the Department of Employment and Labour. It is listed in the Unemployment Insurance Fund folder of the labour.gov.za Forms page, and the version gazetted on 4 November 2019 is available as a PDF. We do not host a copy: a form hosted elsewhere may be out of date.

Related Tools and Guides

Frequently Asked Questions

What is a UI-19 form?
The UI-19 is the form headed "Employers Declaration of Employees for the month", issued under the Unemployment Insurance Act 63 of 2001 as amended. Employers use it to give the Unemployment Insurance Fund their employees' particulars, including remuneration, new appointments and terminations.
Who completes the UI-19?
The employer. The Department of Employment and Labour guide Know Your UIF says employers who do not have electronic payroll systems declare worker information manually on the UI-19, and that all employers must declare monthly, including those who pay their contributions through SARS.
When must the UI-19 be submitted?
The form itself says an employer must, by the seventh day of each month, inform the Commissioner of the previous month's employer contact details and employee remuneration details, including new appointments and terminations of service. The Department guide also says a declaration must be completed after a worker's service ends, and that failing to submit it may delay the processing of the worker's claim.
Where do I download the official UI-19?
The Department of Employment and Labour publishes it in the Unemployment Insurance Fund folder on its Forms page at labour.gov.za. The version linked on this page is the one gazetted on 4 November 2019; check the Forms page in case a newer version has been posted.
Can I submit the UI-19 online?
The Department says employers can declare worker information electronically, and the form itself notes that details may be submitted electronically from payrolls or on the UIF website. The uFiling page on declaring and paying says returns must be submitted no later than the 7th of each month for the preceding month and encourages online submission.
Does a domestic employer also complete a UI-19?
The form marks the hours-worked and remuneration columns as applicable to commercial employers and says domestic employers need only provide surname and initials in those columns, as printed on the form. Contact the UIF if you are unsure what to declare for your household.
What happens if I do not submit the declaration when an employee leaves?
The Department guide Know Your UIF says that failure to submit the declaration may cause delays with the processing of claims for unemployment or other benefits.

Sources consulted

Compiled from Department of Employment and Labour and uFiling pages. Last updated 2026-11-04. The Know Your UIF guide is dated 2022, so check current channels and contact details before relying on them.

Compliance Disclaimer

This guide is for information only and is not legal or payroll advice. Accounter is not the Department of Employment and Labour or SARS. Confirm the current form, deadlines and submission channels with the UIF before filing.