Creating a New Employee
To add a new employee, simply click the New Employee button.
Employee Information Columns
The Employees tab displays several important columns:
Code
Employee identification code.
Name
Full name of the employee.
Email address
Employee's email contact.
Control account
Defines the control account linked to the employee. If you do not utilize custom control accounts, the default Employee clearing account will appear.
Division
Specifies the employee's division (applicable if divisional accounting is used).
Balance
The employee balance reflects outstanding payment status:
- Issuing Payslips: Increases employee's balance.
- Making Payments: Decreases employee's balance.
For proper accounting, each employee's balance should typically remain at zero, ensuring full payment of their earnings.
Status
Quickly determine employee payment status:
- Paid: Equals a zero balance.
- Unpaid: Positive balance indicates money owed to employee.
- Paid in advance: Negative balance indicates the employee received payment ahead of earnings.