Recording a New Payment
To manually add a new payment, click the New Payment button.
For more detailed guidance on completing the payment form, refer to Payment รขยย Edit.
While creating payments manually is common, the most efficient way to add multiple Payments (and Receipts) at once is by importing your bank statements directly. Refer to Import bank statement to learn more.
Payment Columns
The Payments tab displays the following columns by default:
- Date รขยย The date when the payment was made.
- Cleared รขยย The date the payment cleared or appeared on your bank statement; remains empty if the payment has not yet cleared.
- Reference รขยย A unique number assigned to the payment for tracking.
- Paid from รขยย The bank or cash account from which the payment originated.
- Description รขยย An explanation or short note describing the payment.
- Payee รขยย The recipient of the payment (customer, supplier, or other party).
- Accounts รขยย The account(s) used to categorize the expenditure.
- Project รขยย The project(s) associated with the payment.
- Amount รขยย The total amount of the payment.
You can customize which columns are visible by selecting Edit columns. See Edit columns for guidance on configuring column visibility.
Payments vs. Payment Lines
The Payments view shows each payment transaction as a single entry, while details may span multiple categorization lines. If you require viewing each categorization line separately, use the Payments รขยย Lines view. This view displays every individual Payment line across all payments and can be particularly useful when searching for line-specific details or analyzing categories or projects on a granular level.
To learn more about the function and benefits of viewing individual payment lines, visit the guide on Payments รขยย Lines.