Creating Inventory Items
To create a new inventory item:
- Navigate to the Inventory Items tab.
- Click the New Inventory Item button.
See Inventory Item â Edit for detailed instructions.
Starting Balances
If you have existing inventory quantities when creating new items, you can enter their starting balances under Settings â Starting Balances. For further reference, see Starting Balances â Inventory Items.
Default Account Assignments
By default, inventory items created in the Inventory Items tab use preset accounts:
- Purchases debit your Inventory on hand asset account.
- Sales credit your Inventory - sales income account.
Columns in Inventory Items
The main Inventory Items screen displays various key columns. You may customize visible columns using the Edit columns option at the bottom of the screen. Refer to Edit columns for guidance.
To recalculate your inventory unit costs, use the Recalculate button at the top of your inventory list. Refer to Inventory Cost Correction for detailed guidance.
Advanced Queries Feature
Accounter includes an Advanced Queries feature enabling you to organize your inventory efficiently according to your business needs. This allows filtering, sorting, and grouping your inventory items directly within the Inventory Items tab.
For instance, if you want a simplified view showing only Qty on hand, an advanced query might be structured as follows:
This is flexible â you may substitute Qty on hand with:
- Qty to deliver: to list items awaiting delivery to customers
- Qty to receive: to view items awaiting receipt from suppliers
- Qty to order: to quickly identify inventory needing restocking through supplier orders
Utilizing these features and columns effectively will empower you to tightly manage inventory quantities, streamline reordering, enhance customer service by ensuring product availability, and maintain accurate financial records within Accounter.