Adding a Journal Entry
To add a new journal entry, click the New Journal Entry button.
Journal Entry Columns
The Journal Entries tab includes several columns to detail entries clearly:
- Date â shows the date the journal entry was recorded.
- Reference â presents the journal entry's reference number, if applicable.
- Narration â includes a brief description of the purpose of the journal entry.
- Accounts â lists all accounts involved in the journal entry, separated by commas.
- Debit â shows the total of the debit amounts included in the journal entry.
- Credit â shows the total credit amounts recorded for the journal entry.
- Status â indicates whether the journal entry is Balanced or Unbalanced.
Balanced vs. Unbalanced Entries
A journal entry marked as Balanced signifies that the totals of the Debit and Credit columns match exactly. If the entry is Unbalanced, Accounter automatically transfers the difference to a special Suspense account, visible in the Balance Sheet report. This ensures your accounts always remain balanced.
To remove amounts from the Suspense account, make sure all journal entries are balanced.
Customizing Columns
To customize which columns are visible, use the Edit columns button.
For more details on customizing columns, see Edit columns.