Guide Categories

Goods Receipts

Record and track the receipt of goods from suppliers to maintain accurate inventory records.

Overview

Goods receipts document the physical receipt of goods from suppliers. They serve as proof that items have been received and help maintain accurate inventory records by updating stock levels when goods arrive.

Note

Goods receipts are essential for maintaining accurate inventory levels and creating a clear audit trail for received items.

Creating a Goods Receipt

To record a new goods receipt:

  1. Navigate to the Goods Receipts tab
  2. Click New Goods Receipt
  3. Select the supplier from whom goods were received
  4. Enter the receipt date and reference information
  5. Add the items received with quantities
  6. Link to related purchase orders if applicable
  7. Save the goods receipt

Key Information Fields

FieldDescription
DateDate when goods were received
ReferenceGoods receipt reference number
SupplierSupplier who delivered the goods
Purchase OrderRelated purchase order (if applicable)
ItemsList of items and quantities received
LocationStorage location for received items

Inventory Impact

When you create a goods receipt:

  • Inventory quantities are automatically increased
  • Stock levels are updated in real-time
  • Average cost calculations are adjusted
  • Items become available for sale or use
  • Purchase order fulfillment status is updated

Quality Control Process

Best practices for receiving goods:

  1. Inspect items upon arrival for damage or defects
  2. Verify quantities against delivery notes and purchase orders
  3. Check that correct items were delivered
  4. Document any discrepancies or issues
  5. Store items in appropriate locations
  6. Update inventory records promptly

Pro Tip

Always verify goods against purchase orders and delivery notes to ensure accuracy and catch any discrepancies early.

Best Practices

  • Record goods receipts immediately upon delivery
  • Maintain clear documentation for all received items
  • Implement proper quality control procedures
  • Use barcode scanning for accuracy when available
  • Store goods in designated locations promptly
  • Report and resolve discrepancies quickly
  • Keep delivery documents for audit purposes

Warning

Accurate goods receipt recording is crucial for inventory management and financial reporting. Delays or errors can lead to stock discrepancies.
Expense ClaimsInventory Items