Guide Categories
Payslips
Handle and distribute employee salaries with detailed payslips showing earnings, deductions, and contributions.
Overview
The Payslips tab helps you handle and distribute employee salaries. It enables you to generate detailed payslips showing earnings, deductions, and contributions for each employee, ensuring accurate payroll management and compliance.
Note
Payslips provide a complete breakdown of employee compensation, including gross pay, deductions, and net pay, which is essential for transparent payroll management.
Creating a New Payslip
To create a new payslip:
- Navigate to the Payslips tab
- Click New Payslip
- Select the employee
- Enter the pay period dates
- Add earnings components (salary, overtime, bonuses)
- Include all applicable deductions
- Review calculations and save
Pro Tip
Before creating payslips, ensure employee information is up to date, verify tax rates and deduction amounts, and double-check all calculations.
Key Information Fields
| Field | Description |
|---|---|
| Date | The date indicated on the payslip |
| Reference | The payslip's unique reference number |
| Employee | The name of the employee who received the payslip |
| Description | A description of the payslip's content or purpose |
| Gross Pay | The total of all amounts listed under the Earnings section |
| Deduction | The total of all items in the Deductions section |
| Net Pay | Calculated by subtracting deductions from gross pay |
| Contribution | The total amount shown in the Contributions section |
Payroll Calculations
Understanding payroll calculations ensures accurate payslip generation:
Earnings Components
- Basic salary
- Overtime pay
- Bonuses and allowances
- Commission
Deductions
- Income tax
- Social security
- Health insurance
- Loan repayments
Employer Contributions
- Employer pension contributions
- Medical aid contributions
- Training levies
- UIF contributions
Net Pay = Gross Pay - Total Deductions
Best Practices
- Verify all calculations before finalizing payslips
- Keep tax rates and deductions current
- Maintain accurate employee records
- Review payslips for errors regularly
- Follow local labor laws and regulations
- Ensure timely payroll processing
- Maintain proper documentation for compliance
- Submit required reports to authorities on time
Warning
Always verify payroll calculations and ensure compliance with local employment laws. Errors in payroll can lead to legal issues and affect employee trust.