Guide Categories
Receipts
Record and track all funds received into your business's bank or cash accounts.
Overview
Receipts in Accounter represent any money coming into your business, providing a complete history of incoming funds. This includes customer payments, sales revenue, loan proceeds, capital investments, tax refunds, interest income, and other miscellaneous income.
Note
Properly recording and categorizing receipts ensures your financial statements accurately reflect your business's income and helps with tax compliance.
Creating Receipts
In Accounter, you have multiple ways to record receipts:
Manual Receipt Entry
To manually create a new receipt:
- Navigate to the Receipts section in your dashboard
- Click the + New Receipt button
- Fill in the required details (date, account, amount, description)
- Select the appropriate income or revenue account
- Click Save to record the receipt
Automated Receipt Creation
For greater efficiency, Accounter allows you to create receipts automatically:
- Bank Statement Import - Import bank statements to automatically generate receipts
- Invoice Payment Recording - Automatic receipt creation when marking invoices as paid
- Recurring Receipts - Set up templates for regularly received payments
Pro Tip
Record receipts as soon as they are received to maintain accurate cash flow tracking and avoid reconciliation issues later.
Key Information Fields
| Field | Description |
|---|---|
| Date | The date the funds were received |
| Cleared | For bank-based receipts, shows the date the transaction was processed by the bank |
| Reference | Optional reference number or identifier for the receipt |
| Received in | The bank or cash account where the funds were deposited |
| Description | Notes or details explaining the source or purpose of the receipt |
| Paid by | Identifies the customer, supplier, or individual who made the payment |
| Accounts | Lists the income or revenue accounts assigned to the receipt |
| Project | Associated project name(s) if you have the Projects feature enabled |
| Amount | The total sum received |
Customizing Your Receipts View
Accounter allows you to personalize how receipt information is displayed to match your workflow:
Customizing Displayed Columns
- In the Receipts section, locate the Customize Columns button in the table header
- Click this button to open the column selection panel
- Check or uncheck boxes to show or hide specific columns
- Drag columns to reorder them if needed
- Click Apply to save your customized view
Filtering and Sorting Receipts
- Use the search box to find receipts with specific text in any field
- Click column headers to sort receipts by that column (ascending or descending)
- Use date filters to view receipts from a specific time period
- Filter by account to see receipts for a particular income category
Receipts and Financial Reporting
Properly categorized receipts are essential for accurate financial reporting:
- Income Statement - Receipts categorized as income appear on your Profit & Loss report
- Balance Sheet - Receipts categorized as capital contributions, loan proceeds, or asset sales affect your Balance Sheet
- Cash Flow Statement - All receipts impact your cash flow reporting
- Tax Reporting - Proper receipt categorization ensures accurate tax reporting
Warning
Always assign the appropriate account category to each receipt. Uncategorized receipts can lead to inaccurate financial statements and make tax preparation more difficult.
Best Practices
- Record receipts as soon as they are received
- Use clear, descriptive descriptions for each receipt
- Assign receipts to the appropriate income accounts
- Regularly reconcile receipts with bank statements
- Set up receipt rules for automatic categorization
- Keep supporting documentation for all receipts
- Review receipt categorization regularly
- Use projects to track receipt sources when applicable
Pro Tip
To streamline receipt categorization, set up receipt rules that automatically assign accounts based on descriptions or sources. This saves time and ensures consistency in your financial records.