Guide Categories
Suppliers
Manage your suppliers and vendors for efficient accounts payable processing and expense tracking.
Overview
The Suppliers tab allows you to manage information about your vendors, contractors, and other parties from whom you purchase goods or services. Suppliers represent accounts payable relationships and are essential for tracking expenses and managing cash flow.
Adding a New Supplier
To add a new supplier:
- Navigate to the Suppliers tab
- Click the New Supplier button
- Fill in the supplier details in the form
- Save the supplier record
Note
All new suppliers start with a zero balance. Enter any existing balances through purchase invoices or starting balances.
Supplier Information Fields
The Suppliers tab displays key information in organized columns:
| Field | Description |
|---|---|
| Code | Unique supplier code for identification |
| Name | Supplier business or individual name |
| Primary email address for communications | |
| Control Account | Default accounts payable control account |
| Tax Number | VAT or tax registration number |
| Accounts Payable | Outstanding amount owed to supplier |
Managing Supplier Relationships
Purchase Invoices
Record invoices received from suppliers to track amounts owed and manage payment schedules.
Payments
Process payments to suppliers and automatically update accounts payable balances.
Purchase Orders
Create purchase orders to formalize requests for goods or services from suppliers.
Best Practices
- Maintain accurate contact information for all suppliers
- Set up payment terms that match your cash flow requirements
- Regularly review accounts payable aging reports
- Take advantage of early payment discounts when beneficial
- Keep detailed records for tax deduction purposes
- Use purchase orders for better expense control
- Establish good relationships with key suppliers