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Lock Date Form
Secure your historical financial data by setting lock dates to prevent unauthorized changes.
01Overview
The Lock Date Form allows you to set specific dates before which transactions cannot be modified or deleted, ensuring the integrity of your historical financial records.
02Why Use Lock Dates
- Protect audited financial periods
- Prevent accidental changes to closed books
- Maintain compliance with regulations
- Preserve historical accuracy
Compliance
Lock dates are essential for maintaining audit trails and meeting regulatory compliance requirements.
03Setting Lock Dates
- Go to Settings → Lock Date
- Select the lock date
- Choose which users the lock applies to
- Set any exceptions if needed
- Apply the lock date
Important
Once a lock date is set, only administrators can modify or remove it. Choose your lock dates carefully.
04Lock Date Effects
- Prevents editing of transactions before the lock date
- Blocks deletion of historical records
- Maintains audit trail integrity
- Can be overridden by administrators if necessary
05Best Practices
- Set lock dates after period-end procedures
- Communicate lock dates to all users
- Review and update lock dates regularly
- Document reasons for any lock date changes
- Consider different lock dates for different modules
Timing
Set lock dates after completing month-end or year-end procedures, but before starting the next period's work.
Lock dates are a critical security feature that protects the integrity of your financial data and ensures compliance with accounting standards.